MPBV-Bot

Validation Guidelines

Bill Content Requirements

Supplier Name (must match approved vendor list)

Valid GSTIN (15-digit alphanumeric format) - Optional

Bill Date (within last 60 days)

Total Amount (numeric, positive)

PO Number - Optional

GST Bill mention or GST breakdown (CGST/SGST/IGST)

No Performa Invoice allowed

Must be in Company Name (not personal name)

Approval Matrix

Up to ₹10,000: BU Head OR Segment/Zonal Head

₹10,001 - ₹20,000: BU Head + Finance Head

Above ₹20,000: BU Head + Finance Head + K K Sir

Up to ₹10,000

BU Head OR Segment/Zonal Head approval required

₹10,001 - ₹20,000

BU Head + Finance Head approval required

Above ₹20,000

BU Head + Finance Head + K K Sir approval required

Non-GST Bills

Non-GST bills are purchase invoices that do not contain a GSTIN or lack GST breakdown.

These bills are NOT marked invalid but flagged for Manual Verification.

Supplier Name: Flag for Manual Verification if missing

Bill Date: Flag for Manual Verification if older than 60 days

Total Amount: Flag for Manual Verification if invalid

Company Name: Flag for Manual Verification if incorrect

Prohibited Terms: Reject if "Performa" or "Estimate" found

Policy Compliance

No duplicate bills allowed

All bills must be raised in ERP within 30 days

Avoid cash payment (flag if "Cash" mentioned without UPI justification)

For fuel expenses: must mention KM travelled

Company assets must be purchased in company name

Upload Bill

Extracted Data

Bill Preview

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Supported formats: PDF, JPG, PNG

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AI Processing

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Reading Document

Analyzing Content

Extracting Data

Completing

Extracted Bill Data

Supplier Name:

Successfully extracted

92% confidence

Bill Date:

Successfully extracted

95% confidence

Total Amount:

Successfully extracted

98% confidence

GSTIN:

Successfully extracted

90% confidence

PO Number:

Not found in document

0% confidence

Company Name:

Successfully extracted

88% confidence

Product Details:

Successfully extracted

90% confidence

No products found

Bill Preview

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Validation Results

Bill Validated Successfully!

No Bill Validated Yet

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AI-Powered Validation

Uses Gemini AI for accurate data extraction and validation

Fast Processing

Validates bills in seconds with advanced OCR technology

Policy Compliance

Ensures all bills comply with company policies and regulations

Approval Workflow

Automatically determines required approvals based on amount

Validation Guidelines

Bill Content Requirements

Approval Matrix

Non-GST Bills

Policy Compliance

Upload Bill

Drag & Drop your bill here

Selected File:

AI Processing

Processing Error

Extracted Bill Data

Manual Verification Required

Bill Preview

Validation Results

No Bill Validated Yet

AI-Powered Validation

Fast Processing

Policy Compliance

Approval Workflow

Bill Uploaded Successfully!